If your project is late in the delivery, what should you do?
In theory, you have 2 choices, either to crash the projects by engaging more resources or you fast track the projects by compressing the schedule.
By definition, Project Crashing is the process by which duration of project is reduced by INCREASING the amount of RESOURCES allocated. It is important to note that crashing is done only to CRITICAL activities.
Fast Tracking is to compress project schedule in order to meet deadlines. In fast tracking, activities that were planned to perform in sequential order are rescheduled to be performed in parallel or partially in parallel.
However in practice, you can also try this method in order not to execute the above methods. There are some experienced project managers that might already been using such methods.
Seek the client to raise a change request. Thus forcing the project team to re-look at the original schedule, resources, cost etc. Thus the project manager can now safely reset the tight resources to a more managed manner.
Whatever new request comes to the project team, the project manager can make use of the project triple constraints to his advantage, be it a scope, budget and timeline.
Once the change request is approved, then there is no need to exercise the crashing and schedule fast track. Project Manager can then reset the entire project schedule and seek for further resources, such as time, funding etc.
There will be no more issues once the change request is accepted and approved by the requester.
If the client extends the acceptance date, then the project team can raise a change request to move the timeline. Once the timeline is moved, the entire project will not be tense to complete the project at a fast and short schedule. Additional charges can be incurred for the additional resources’ time.
If there is a sudden change of project scope, the project team can now scope up the additional requests and reset the expectations. Thus making the project requester to accept the new changes. The out-of scope items can then be reduced. This also will helps to satisfy the client. Additional change request charges can be incurred for the additional resources’ time.
All additional changes come with a cost. If the project runs out of funds, the change request can easily adjust to the required amount so that there is no project loss.
On the other hand, what should you do if the internal management wants to expedite the project. For further suggestions, please share your comments, I will share the various proposed steps with you in another note. Stay tune.